FREQUENTLY ASKED QUESTIONS
(By brides and others)
What kind of dishes, glasses,
pots, pans, serving items, etc. are available in the Hall for
renters to use?
None. Dishes, pots, eating utensils
and tablecloths currently in the Hall are not included in the
rental. They are the property of the Orcas Island Yacht Club,
one of the Hall's tenants. Please plan to bring your own cooking
and serving dishes. |
Are there any coffee makers
or urns?
Yes. There are two 55-cup coffee
makers. Both require about 45 minutes to complete their heating
cycle. |
Are there tables in the
Hall?
There are 21 rectangular folding
tables (30"x72").. There is also one serving table,
36"x97" and one square table 45"x 45" which
look best with table cloths. |
How many chairs are there?
There are approximately 118
unmatched metal folding chairs. |
Where can I get a liquor
permit?
Permit Applications can be obtained
from the Washington State Liquor Control Board or at any state
liquor store. In Eastsound, the state liquor store is next to
the Village Stop convenience store. There is also a state liquor
store near the ferry landing. |
What type of cooking facilities
are there?
The kitchen has two electric
ranges (oven and cooktop). There is also a microwave. |
How much refrigeration
is there?
One refrigerator with freezer
above. It is kept empty and is usually turned off between rentals.
Gudgell Properties can arrange for the refrigerator to be turned
on the day before your event. |
Does our event have to
end by a certain time?
Yes. All events must end by
10 p.m. Post event clean up may be done after 10 p.m., but should
be completed by 11 p.m. if possible. |
Can we set up the day
before the event?
Often the Hall is not in use
the day before an event. If the rent is paid AND the Hall has
not been rented for the day prior to your event, you can set
up the day before your event without paying an additional fee.
If someone else wants to rent the Hall the day prior to your
event, you will be given the opportunity to reserve the Hall
for setup on that day by paying an additional rental fee.
Check with Gudgell Properties for details. |
We want to use the Hall
on several non-consecutive days. Can we leave materials or decorations
in the Hall without being charged for the period between uses?
The standard rental fee will apply only if the Hall is unsuitable
for use by others during the period between your uses AND others
wish to use or rent the Hall at that time. |
If I rent the Hall for
the 4 hour half-day rate, can I use the Hall any time during
the day?
Yes. You can use the Hall for
four consecutive hours anytime between 6 a.m. and 10 p.m. |
Is there a dishwasher
and microwave in the Hall?
There is no dishwasher. There
is a microwave. |
Where do I pick up the
key to unlock the Hall?
Gudgell Properties makes arrangements
for picking up the key after the rental and deposit fees are
paid. |
Where do I dump the trash?
Trash can be taken to the Orcas
Transfer Station on Orcas Road (formerly Horseshoe Highway) approximately
halfway to Eastsound. Trash left inside or outside the Hall beyond
your rental period will result in forfeit of a significant portion
of your deposit. The Transfer Station is open Wednesday through
Sunday from 9 to 4. |
Is there a sound system?
No. There is a small stage with
electrical outlets near by. |
If we bring our
own tables, chairs, etc. is there a place to store them prior
to the our event?
No. There is no storage space
available to renters inside or outside the Hall. |
Can the yacht club flags
(burgees), and photos be removed from the walls of the Hall for
my event?
No. These items are permanent
fixtures in the Hall. |
Is there a piano in the
hall that we can use for our event?
Yes. There is an older upright
piano which is usually in reasonable tune. |
Can the parking area and
picnic shelter east of the Hall be used for activities other
than prearranged parking of cars, such as outdoor weddings, entertainment,
bonfires, extra seating, etc.?
No. The parking area and the
picnic shelter are owned by the Orcas Island Yacht Club. The
Yacht Club by-laws specifically prohibit use of the area for
any non-member activities other than prearranged parking for
Hall activities. |
Is there an additional
fee for use of the kitchen area and equipment in the Hall?
Use of the Hall kitchen is included
in the half day and day rates for all users. Users who pay an
hourly rate can not use the kitchen. |
Why do members of the
Orcas Island Yacht Club and the West Sound Community Club pay
less than other individuals to rent the Hall?
Because these two organizations
pay an annual rental fee that makes their members eligible for
the lower rate. |
Are members of Fidelis
Circle also members of the West Sound Community Club?
Some are and some are not.
Fidelis Circle is a separate organization which has a long history
of supporting the maintenance and operation of the Hall. |
Are there any restrictions
on O.I.Y.C. and W.S.C.C. "member" rentals of the Hall
at the member rate?
Yes. If the Hall is not being
rented for the member's own personal use the rental fee will
be at the normal rate for the event. For example, a member can
rent the Hall at the member rate for a wedding, anniversary celebration,
or birthday party for a member of their immediate family
(parent, sibling or child). If a member rents the Hall on behalf
of a friend for a wedding, anniversary celebration, or birthday
party, then the higher "individual & non-public use
rates must be paid. |
Can I rent the Hall to
teach a class and charge those attending a fee?
Only if no one makes a profit
from the class. For example, if the total income received from
those attending the class is equal to the rent paid for use of
the Hall there would be no profit. However, if any part
of the income received was used to pay an instructor then the
instructor would make a profit which is not allowed.
In order to maintain the Hall's exemption from property taxes,
any event proposed for the Hall which requires that participants
pay a fee to attend must be approved in advance by the Board
of Directors of the West Sound Community Club. |
Can an individual or a
professional / business group rent the hall for a business related
event or activity such as a free seminar?
No. The Hall is not available
for any event or activity which "promotes business activity"
in any way. This restriction is necessary in order to preserve
the property tax exemption granted the West Sound Community Club
by the Washington Department of Revenue. By law, this restriction
is very narrowly construed by the Department of Revenue. (Even
the exchange of business cards is considered to be promotion
of business activity.) |
Can I rent the Hall and
put on a benefit concert to raise money for my favorite nonprofit
organization?
No. Only nonprofit organizations
can rent the Hall for fund raising activities. |
Can our nonprofit organization
rent the Hall for a fund raising show put on by paid entertainers?
Only if your nonprofit organization
receives more than 50% of the proceeds from the event. |
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